|
|
|
|
 |
|
ARTICLE IV (continued)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
BOARD OF OFFICERS
|
|
|
|
Section 5
|
|
|
Annual Meetings
|
|
|
|
The annual meeting of the Board of Officers shall be held on a date and time agreed upon by the Board of Officers. Membership shall be notified of the date/time/location of this meeting (via the e-mail listserv) at least one month prior to the annual meeting.
|
|
|
|
Section 6
|
|
Quorum Voting
|
|
|
|
A quorum of the Board of Officers shall consist of a majority of the Officers holding office. If less than a quorum is present, the Officers will adjourn without further action until a quorum is secured.
Except as otherwise provided in these bylaws, the act of a 2/3 majority of the Officers present at a meeting at which a quorum is present shall be the act of the Board of Officers.
There is a two-week limit on reaching a vote for any resolution, decision, or issue. If two weeks elapse and no 2/3 majority vote is rendered, the issue will be put aside in order to move forward to the next vote, resolution, or decision.
|
|
|
|
Section 7
|
|
|
Action Without Meeting
|
|
|
|
Any action required or permitted to be taken by the Board of Officers outside a meeting may be done by e-mail, so long as all Officers of the Board have ample opportunity to participate. A 2/3 majority of all the Officers is required for any such action.
|
|
|
|
Section 8
|
|
|
Participation by Electronic Means
|
|
|
|
All meetings of the Board may occur in an online forum or by means of electronic telephone conference or similar communications media, if all persons participating in the meeting can hear each other at the same time.
|
|
|
|
|
|
|
ARTICLE V
|
|
|
|
|
|
|
|
|
|
|
|
APPOINTED (TEMPORARY) OFFICERS
|
|
|
|
Section 1
|
|
|
Committees
|
|
|
|
From time to time, the Board may designate various committees to put on displays or training activities, or attend events. Various members of the organization will be asked to sit on the committee(s). When a committee is empanelled, a chair will be appointed, who will report directly to the Board of Officers. All training outline(s) or plan(s) will be approved by the Board of Officers prior to putting on the display or training activity, or attending an event.
|
|
|
|
Section 2
|
|
Dungeon Masters
|
|
|
|
At each IMAS event, a Dungeon Master will be appointed by the Board of Officers to safeguard the space. A Dungeon Master has the right to immediately eject anyone from any event who violates the Safe Space Policy or the Code of Conduct.
|
|
|
Section 3
|
|
|
Conciliation Panel
|
|
|
|
The Board of Officers may, at its discretion, select a group of 5 members to thoroughly investigate the facts of any dispute and render an advisory report to the Board. This includes, but is not limited to, the investigation of membership suspension, restriction or revocation for any cause.
Investigation by the Conciliation Panel shall not be a prerequisite to action by the Board of Officers on the restriction, suspension, or revocation of any membership.
For the first year of organization (beginning 07-01-05), any Conciliation Panel empanelled will be comprised of the 2 founding members and 3 volunteers from the IMAS membership. After that time, any Conciliation Panel members will be appointed by the Board of Officers, and voted on by a majority vote of the membership attending the meeting where the matter is broached.
|
|
|
|
|
|
ARTICLE VI
|
|
|
|
|
|
|
ACCOUNTING AND REPORTING
|
|
|
|
|
|
|
|
Section 1
|
|
Financial Handling and Reporting
|
|
|
|
|
All checks, drafts, or other orders for payment of money, or other evidence of indebtedness issued in the name of the organization shall be signed by 2 Officers. All funds of the organization not otherwise employed shall be deposited to the credit of the organization in such bank(s) as the Board of Officers may select.
The Board of Officers shall appoint two members to provide an annual audit and written report on the financial status of the organization. This audit and report shall be prepared and submitted four weeks in advance of the Board of Officer's annual meeting.
|
|
|
|
The property of the organization, unless otherwise directed by donors, shall be applied in promoting the general purposes of the organization declared in Article I of these bylaws. No real estate belonging to the organization shall be conveyed or encumbered except by authority of a 2/3 majority vote of the membership.
|
|
|
|
|
|
|
Section 3
|
|
Inspection of Books and Records
|
|
|
|
|
In the interest of discretion and confidentiality, members shall not have the right to inspect the membership roster. Moreover, the Board of Officers of the organization shall make reasonable efforts to preserve the confidentiality of the information in the membership roster.
Similarly, members shall not have a right to examine the financial records of the corporation upon demand. The treasurer of the organization, or someone who is delegated by the treasurer, will report on the finances of the organization and answer questions about the finances either at the monthly meetings open to all members or on the e-mail list.
|
|
